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Cape Town Book Fair (Pty) Ltd.
VAT No 457 022 1418

Postal Address PO Box 51498, Waterfront, 8002
Physical Address Unit 212, 1st Floor, The Foundry, Prestwich Street, Greenpoint, 8001 South Africa

Contact Numbers (t) +27 21 418 5493 (f) +27 21 418 5949

E-Mail info@capetownbookfair.co.za
Website www.capetownbookfair.com

Exhibitor accounts must be settled in full 30 days prior to the commencement of the exhibition, unless otherwise agreed upon in the Exhibitor Agreement. You will only receive access to the venue if your account is up to date and your stand will only be constructed when accounts have been paid in full.

For account queries please call +27 21 418 5493.

Account Holder Cape Town Book Fair (Pty) Ltd.
Bank First National Bank, Long Street - Cape Town
Branch Code 20-17-09
Account No 6207-832-9630
Swift Code FIRNZAJJ461

Please refer to the directional map.

Saturday to Monday: 13 - 15 June 10am till 6pm
Tuesday 16 June: 10am till 4pm

Adults: R50 per day
Pensioners: R20 per day
Students: Free
Children: free (must be accompanied by an adult)

You will require your Exhibitor Badge to gain access into the hall during event days. Exhibitors who will be making use of their own corporate badges must present the Cape Town Book Fair exhibitor badge to gain access. Exhibitor badges are allocated in accordance to the size of your stand. Additional badges can be purchased at R145-00 + vat each.

4m2 Stand 4 Exhibitor Badges
8m2 Stand 6 Exhibitor Badges
12m2 Stand 8 Exhibitor Badges
16m2 Stand 10 Exhibitor Badges
20m2 - 24m2 Stand 12 Exhibitor Badges
24m2 > Stand 16 Exhibitor Badges plus an additional badge for every 10m2 over the initial 24m2.
Small Publishers Pavilion 2 Exhibitor Badges

You can collect them from the Services Office on the exhibition floor on the 11th and 12th of June 2009.

The exhibition hall will close promptly at 16h00 on Tuesday 16 June 2009.
For the official breakdown period, Wednesday 17 June 2009

• All materials relating to an exhibitor's stand must be cleared by no later than 15h00 on Wednesday 17 June 2009

To facilitate the smooth build-up and breakdown of exhibitions held at the CTICC, a traffic management system is in place. Goods to be exhibited must be delivered to the CTICC’s marshalling yard via the Heerengracht entrance to the nominated loading area at a specified time. The marshalling yard comprises 5000m2 and is adjacent to the exhibition hall for easy load in and load out. All exhibition sliding doors to the marshalling yard have double wicket doors which are 1800mm wide and 2075mm high.

Exhibitors with excessive loading requirements must contact the event organisers and CTICC Operations Department prior to the event. Traffic marshals control access to the marshalling yard. No holding area is available and trucks / vehicles left unattended will be towed away at the owner’s cost. Exhibitors are requested that once you have off-loaded your vehicle, it must be moved out of this area to the specified parking to allow other exhibitors ease of access without causing any traffic jams.

The event organiser and CTICC cannot be held responsible for goods that arrive early or which are left after the official breakdown period of the exhibition. The cost of disposing of any such item will be at the expense of the exhibitor.

• Exhibitors will not be allowed to store freight and/or equipment in any public, service or loading bay area.
• All packing containers, wrapping materials and empty cartons in the loading bay area, must be removed by the Exhibitors or they will be disposed of by the Organisers, at the expense of the exhibitor.
• Vehicles may be parked in the loading bay area only while loading / unloading is taking place.
• Any vehicles parked in the loading bay for an extended period of time will be removed by the Organisers / On Site Handling Agents.

Should you be making use of the services of a freight company, please ensure that your boxes are stored on your stand or within the containers and that they are not obstructing traffic flow.

CUSTOM DESIGN STAND PACKAGE
Includes Floor space only.
Excludes Shell scheme walling, carpeting, electricity, stand cleaning & security. Additional services to be ordered via the manual.

SHELL SCHEME STAND PACKAGE
Includes Back and side walls, bookshelves, stand sign, bench cabinet, spotlights, carpet, electricity, plug point, entry in the exhibitor catalogue, a copy of the exhibitor catalogue, exhibitor passes (all quantities are dependant on the actual stand size).

Excludes Additional services to be ordered via the exhibitor manual.

All stand designers, stand builders and custom design stand exhibitors must familiarise themselves with the information below and complete the Notice of Intent form. No stand construction will be allowed without the services department receiving this form. All designs for floor space only stands must be submitted to the organisers by the 13th April 2007. These plans, sections, specification and written particulars must be submitted in a clear and legible manner.

The details required are, where applicable:

• The form and dimensions of every structural object of the construction, including staircases;
• The materials to be used in the construction;
• The width and position of every exit and escape route within the stand;
• The provision made in the construction of the stand for protection against fire and spread of flames.
• A fire extinguisher is required on each level of a double storey display.

The organisers reserve the right to reject the design of a custom design stand that unreasonably obscures or affects nearby exhibitor sites in any way.

• Exhibitors utilising and/or planning a double tier stand are required to provide a Structural Engineer's Certificate to the event organisers and the venue for authorisation by the 13th April 2007 to comply with legal / safety regulations.
• Custom design stand exhibitors are to submit a Structural Engineer's Certificate for stands over 3 meters in height with their floor plans incorporating front, side and top elevation to the event organisers for approval at least thirty (30) days prior to build-up day.

Please note that failure to comply with this requirement may result in refusal of permission to erect the stand.

Exhibitors may not hammer sharp objects into the shells scheme panels and any damaged panels will be invoiced at a cost of R300 excluding VAT per panel.

Hooks and brackets for mounting displays/pictures on the shell panels will be provided free of charge and are available from the organiser's office.

Under no circumstances are exhibitors allowed to paint the white panels supplied. Additional fitments such as aluminium crossbeams, additional walling and lockable doors can be ordered separately.

Hooks and brackets for mounting displays/pictures on the shell scheme panels will be provided free of charge and are available from the organiser's office.

Prestik, double-sided Velcro and double-sided tape can also be used for mounting displays and pictures to the shell scheme walls.

No - the shell scheme panels cannot be painted! Exhibitors found painting on the aluminium will be charged the full replacement value. Should you wish to paint your panels, additional chipboard panels can be ordered at an additional cost. Paintable panels may be ordered, however exhibitors will need to collect these, have it painted at their own cost and return to the service provider within a specified time before the Fair.

Additional orders can be made on-site. These are subject to an additional 20% surcharge for ordering these services on-site.

No, logos and decorations are not allowed on the fascia or on the outside of the stand. Please complete Form in the exhibitor manual, as to what name you would like above your stand.

Yes, please complete the Electrical Fitting Plan in the exhibitor manual and indicate the required positioning of the plug point and spotlights.

The organiser's office, Meeting Suite 1.71, 1st Floor, CTICC, will be open throughout the build-up period from 08h00 to 20h00 daily. During event days, the office will be operational until ½ hour after the official closing time.

It is recommended that insurance cover be taken for the duration of the exhibition to include transport to and from the exhibition venue. The period of liability of the exhibitor shall be deemed to run from the time the exhibitor or any of their agents or contractors first enter the exhibition hall and to continue until all exhibits and property have been removed. The organiser carries public liability for visitors, but is not responsible for the insurance of exhibits or display material on stands. Exhibitors shall be responsible for covering any loss or damage to any items that they have rented or hired from the exclusive outsourced contractors.

Most thefts occur during the build-up and breakdown process, especially the first ½ hour after the show closes. Taking these precautions will help prevent a loss from your exhibition stand:

• After setting up your exhibit and at the end of show each night, cover your materials with a sheet or some type of cover (it pays to follow the old saying 'out of sight, out of mind')
• Do not leave valuables unattended on your stand such as handbags, laptops etc.
• Hire specific stand security measures (stand shield and/or security guard) to safeguard your exhibit and materials.
• At the close of the show, pack your valuables first and do not leave them unattended.
• Do not indicate the contents of your boxes i.e. VCR, computer, laptop, etc.
• Make sure all arrangements to have your stand and equipment removed have been made.

Exhibitors may not hammer sharp objects into the shells scheme panels and any damaged panels will be invoiced at a cost of R375 excluding VAT per panel.